Official Rules for Artists
1. WHAT IS GO?
GO: a community-curated open studio project (“GO”) is a borough-wide initiative designed by Brooklyn Museum (“Brooklyn Museum”, “we”, “our”, or “us”), to foster personal exchange among Brooklyn-based artists (“Artist”, “you”, “your”), their communities, and Brooklyn Museum itself. In accordance with and subject to the procedures set forth below, GO invites Artists to submit their artwork for public viewing and nomination to be one of ten Artists qualified (each a “Nominated Artist” and collectively the “Nominated Artists”) to receive the opportunity to have his or her studio visited by Brooklyn Museum curators (the “Curators”). One or more Nominated Artists may be chosen by the Curators to have his or her artwork displayed as part of an exhibition opening at Brooklyn Museum on December 1, 2012. (Each Nominated Artist selected by the Curators to participate in the exhibition at Brooklyn Museum is referred to herein as a “Featured Artist”, and collectively as the “Featured Artists.”) The determination as to whether a Nominated Artist becomes a Featured Artist is strictly subject to the discretion of Brooklyn Museum. There is no purchase necessary to participate in GO. GO is subject to applicable federal, state, and local laws. Void where prohibited.
2. WHO CAN PARTICIPATE AS AN ARTIST IN GO?
You are eligible to participate as an Artist if:
you are 18 years of age or older at the time of entry,
you are a legal resident residing in one of the 50 United States or the District of Columbia, and
you have a studio where you create your artwork within the borough of Brooklyn, New York (“Studio”). For the avoidance of doubt, your Studio is your primary site for your creative process, which may include your place of residence, but your Studio must be separate from your living environment. Your Studio is not a commercial gallery. Visitors to your Studio should be able to see the place where your creative process takes place.
You are not eligible to participate as an Artist if:
you are an employee, officer, or director, or an immediate family member (parent, child, spouse, or sibling, regardless of where they reside, as well as those living in their same households, whether or not related) of an employee, officer, or director of Brooklyn Museum, or any participating vendors or companies involved in GO.
3. WHEN AND HOW DO I REGISTER TO PARTICIPATE IN GO?
You can register as an Artist beginning on June 4, 2012, at 12:01 am Eastern Standard Time (“EST”) and ending on July 10, 2012, at 11:59 pm EST (the “Artist Registration Period”). Just visit the GO website at www.gobrooklynart.org (“GO Website”) and follow the on-screen instructions as follows:
navigate to the tab entitled “Participate”,
correctly complete and submit the online registration forms in order to create your profile (your “Artist Profile”), which will include, without limitation, registering and providing details regarding your Studio (including the address of the Studio together with pictures of the Studio space), and
upload images of your original artwork to your Artist Profile, which may be a single piece or collection of artwork (each shall be collectively referred to as an “Artist Submission”).
publish your Artist Profile by selecting the "Publish" button once all requirements are complete.
Your registration and publication of your Artist Profile must be completed by July 10, 2012, at 11:59 pm EST. You will not be able to make changes to your Artist Profile once the Artist Registration Period has ended. You may only register for one Artist Profile and you may only submit one Artist Submission. Unless the context clearly requires otherwise or we explicitly set forth in writing, the term Artist Submission includes your Artist Profile as well.
4. ARE THERE ANY OTHER REQUIREMENTS OR RESTRICTIONS REGARDING MY ARTIST SUBMISSION THAT I MUST KNOW ABOUT?
Each Artist Submission must be your own original work and may not contain, as determined by Brooklyn Museum, in its sole discretion, content that:
appears to duplicate any other Artist Submissions;
contains copyrighted material or personally identifiable information unless you have the express permission from the owner; or
otherwise infringes upon the intellectual property rights, or other rights, of another person or entity including, without limitation, rights of privacy and publicity.
If your Artist Submission contains any material or elements that are not owned by you and/or which are subject to the rights of third parties, you are responsible for obtaining, prior to submission, any and all releases and consents necessary to permit the use and exhibition of the Artist Submission by Brooklyn Museum in the manner set forth in these Official Rules for Artists. We reserve the right to request proof of these permissions at any time.
Brooklyn Museum does not acquire any title or ownership rights to your Artist Submission; however, except where prohibited by law, by submitting an Artist Submission, you grant Brooklyn Museum and its respective designees the right and license in perpetuity to reproduce, publish, display, use, edit, adjust, modify, duplicate, abridge, condense, create derivative works from, and excerpt such Artist Submission in any way, in any and all media, and to sublicense such rights, without limitation and without further compensation (e.g., we may reformat an Artist Submission to display it on the GO Website or future technologies, etc.). You acknowledge and agree that Brooklyn Museum is not responsible for any unauthorized third-party use of your Artist Submission, does not guarantee the posting of any Artist Submission, and may take down any Artist Submission in its sole discretion at any time.
5. HOW WILL I BE SELECTED AS A NOMINATED ARTIST?
Open Studio Weekend: Beginning on September 8, 2012, at 11:00 am EST and ending on September 9, 2012, at 7:00 pm EST (the “Open Studio Weekend”), you must exhibit your Artist Submission at your Studio each day from 11 am to 7 pm. In addition to being able to view your Artist Submission on the GO Website, members of the public will also be invited to visit your Studio during the Open Studio Weekend to view the applicable Artist Submission. Your Artist Submission must be exhibited in your Studio for the entire length of the Open Studio Weekend. You must be a registered Artist in order to participate.
Public Nomination Period: Beginning on September 12, 2012, at 12:01 am EST and ending on September 18, 2012, at 11:59 pm EST (the “Public Nomination Period”), the public will be invited to nominate their favorite Artist Submissions in accordance with the “Nomination Guidelines” described on the GO Website. At the end of the Public Nomination Period, all nominations will be tabulated and the ten Artists that receive the highest total number of nominations will each be declared a Nominated Artist. We reserve the right to confirm, in our sole discretion, which of the Artists will be named the Nominated Artists based upon verification of eligibility and compliance with these Official Rules. You are prohibited from obtaining nominations by any fraudulent or inappropriate means, including without limitation, offering prizes or other inducements to members of the public, as determined by us in our sole discretion.
6. IF I AM SELECTED AS A NOMINATED ARTIST, HOW WILL I KNOW?
We will notify each potential Nominated Artist on or about September 25, 2012, using the email address you provided us during registration. We expressly reserve the right to delay the announcement of Nominated Artists for any reason. We will make up to two attempts over the 48-hour period following selection to contact the potential Nominated Artist. If the potential Nominated Artist cannot be reached during the 48-hour period in which he/she is contacted or if we determine that such potential Nominated Artist has not complied with these Official Rules for Artists, the potential Nominated Artist will be disqualified and an alternate potential Featured Artist may be selected from among the remaining eligible Artist Submissions registered for GO, in our discretion and if time permits.
7. SO NOW I KNOW THAT I AM POTENTIALLY A NOMINATED ARTIST, IS THERE ANYTHING ELSE I NEED TO DO BEFORE IT’S OFFICIAL?
As potentially a Nominated Artist, you must prove eligibility in writing, including, without limitation, proof of age. Within three days of receipt from Brooklyn Museum, each potential Nominated Artist must complete and sign the following documents:
Affidavit of Eligibility,
Release of Liability, and
Publicity Release (except where prohibited by law) (collectively, “Nominated Artist Documents”).
If the potential Nominated Artist does not satisfactorily execute all of the Nominated Artist Documents, such potential Nominated Artist shall be disqualified and an alternate potential Nominated Artist may be selected from among the remaining eligible Artist Submissions registered for GO, in our discretion and if time permits.
8. AND AS A NOMINATED ARTIST, WHAT ARE THE DETAILS SURROUNDING THE EXHIBITION?
We may select one or more Nominated Artists to have certain selected artwork from his or her Artist Submission displayed at Brooklyn Museum (the “Exhibition”) from December 1, 2012, through February 24, 2013 (the “Exhibition Period”). Prior to the Exhibition Period, the Curators will visit each Nominated Artist’s Studio, at a mutually agreed upon time and date, to view each Nominated Artist’s Artist Submission. If the Nominated Artist does not make his or her Artist Submissions available in his or her Studio for the Curators to view, then such Nominated Artist will not qualify to become a Featured Artist. If the Artist Submission is not a single piece of artwork, but rather a collection of pieces, the Curators will select, in their sole and absolute discretion, the individual pieces to be displayed during the Exhibition Period at Brooklyn Museum. If the Featured Artist cannot make the applicable Artist Submission available for the Exhibition during the Exhibition Period, the Featured Artist’s privileges as a Featured Artist will be terminated and an alternate potential Featured Artist may be selected from among the remaining eligible Artist Submissions registered for GO, in our discretion and if time permits.
All details of the Exhibition will be determined by Brooklyn Museum, in its sole discretion. All applicable federal, state, and local taxes, if any, as well as any other costs, fees, and/or expenses associated with acceptance and/or participation in the Exhibition, are the sole responsibility of the Featured Artist.
Each Featured Artist must comply with all Brooklyn Museum rules, regulations, and policies. Failure to do so may result in forfeiture of his/her spot in the Exhibition. Featured Artists may not substitute, assign, or transfer their spot in the Exhibition.
9. IS THERE ANYTHING ELSE THAT I NEED TO KNOW? OTHER TERMS, RESTRICTIONS, CONDITIONS, ETC.?
By participating in GO, you agree (a) to release and hold harmless Brooklyn Museum and/or participating vendors or companies involved in GO and each of their respective officers, directors, and employees (collectively, “Released Parties”) from any and all injuries, liability, losses, and damages of any kind resulting from participation in GO, including, without limitation, the Exhibition (including any travel related thereto); (b) to indemnify and hold the Released Parties harmless from any and all claims, damages, expenses, costs, and liabilities resulting or arising from GO, including, without limitation, (i) from your participation in GO, including from any breach or violation of any representation, warranty, obligation, or covenant made by you herein; (ii) your Artist Submission; and (iii) any loss or injury suffered by a third party in connection with his or her visit to your studio space; (c) to hereby acknowledge that Released Parties have neither made nor are in any manner responsible or liable for any warranty, representation, or guarantee, express or implied, in fact or in law, relative to the Exhibition; (d) if selected as a Nominated Artist and unless prohibited by law, to the use by Released Parties of your name, voice, image, and/or likeness for publicity, promotional, and advertising purposes in any and all media now or hereafter known, throughout the world in perpetuity, without additional compensation, notification, permission, or approval, and, upon request, to the giving of consent, in writing, to such use; and (e) to be bound by these Official Rules and to waive any right to claim any ambiguity or error therein or in GO itself, and to be bound by all decisions of Brooklyn Museum, which are binding and final.
Released Parties are not responsible for (a) incorrect or inaccurate registration information whether caused by any of the equipment or programming associated with or utilized in GO, (b) any problems or technical malfunctions, or any incomplete, lost, late, delayed, misdirected, or garbled nominations or failure to receive nominations, and/or (c) any typographical or other error in the administration of GO. Brooklyn Museum reserves the right to cancel, modify, or suspend GO or any element thereof (including, without limitation, these Official Rules) without notice in any manner and for any reason (including, without limitation, in the event of any unanticipated occurrence that is not fully addressed in these Official Rules). Should GO be terminated prior to the stated expiration date, notice will be posted on the GO Website and Brooklyn Museum may select the Featured Artists from among the Artist Submissions received up until and/or after (if applicable) the time of modification, cancellation, or termination, or in a manner that is fair and equitable as determined by Brooklyn Museum.
We reserve the right in our sole discretion to disqualify any individual that we suspect or find to be acting in violation of these Official Rules, to be acting in an unsportsmanlike or disruptive manner, or to have provided inaccurate information on any legal documents submitted in connection with GO. Any attempt to deliberately damage GO or the operation thereof is unlawful and subject to legal action by Brooklyn Museum, who may seek damages to the fullest extent permitted by law. The New York courts (state and federal) shall have sole jurisdiction over any controversies regarding GO and the laws of the State of New York shall exclusively govern GO. Each participant waives any and all objections to jurisdiction and venue in these courts and hereby submits to the jurisdiction of these courts.
10. I MISSED THE ANNOUNCEMENT OF THE FEATURED ARTISTS…WHERE CAN I FIND THEM?
Visit the GO Website at www.gobrooklynart.org on or about September 25, 2012, or just send us a request by mail to “GO: a community-curated open studio project”, c/o Brooklyn Museum, 200 Eastern Parkway, Brooklyn, NY 11238-6052.