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Voter Rules and Nomination Guidelines

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1. WHAT IS GO?

GO: a community-curated open studio project (“GO”) is a borough-wide initiative brought to you by the Brooklyn Museum (“Brooklyn Museum”, “we”, “our”, or “us”), which is designed to foster personal exchange between Brooklyn-based artists (“Artists”), their communities, and the Brooklyn Museum. In accordance with and subject to the procedures set forth in the Official Rules for Artists, GO has invited Artists to submit their artwork for public viewing and nomination to be one of ten Artists qualified (each, a “Nominated Artist” and collectively, the “Nominated Artists”) to receive the opportunity to have his or her studio visited by Brooklyn Museum curators (the “Curators”). Two or more Nominated Artists may be chosen by the Curators to have his or her artwork displayed as part of an exhibition opening at Brooklyn Museum on December 1, 2012. (Each Nominated Artist selected by the Curators to participate in the exhibition at Brooklyn Museum is herein referred to as a “Featured Artist” and collectively as the “Featured Artists”.) The nomination process is in accordance with and subject to the official terms and conditions set forth in these “Official Rules for Voters”.

2. IN GENERAL, HOW DOES THE PROCESS WORK?

As part of GO, Brooklyn-based Artists will open their studio doors to voters from 11:00 am to 7:00 pm on September 8 and 9, 2012. When visiting a studio as a voter, we ask that you “check in” to record that you’ve been there. You can check in using the GO mobile app or SMS text messaging. You’ll use a unique number assigned to each Artist and posted on a sign in their studio.

You’ll need to check in to at least five studios to be eligible to nominate up to three Artists from the list of studios you visited.

If you checked in to at least five studios, we’ll send you an email with nomination instructions after the close of the open studio weekend.

Details follow.

3. WHO CAN BE A VOTER?

In order to be a voter, you must be (a) 18 years of age or older, and (b) a legal resident residing in one of the 50 United States or the District of Columbia, at the time of nomination. You are not eligible if you are an employee, officer, or director, or an immediate family member (parent, child, spouse, or sibling, regardless of where they reside, as well as those living in their same households, whether or not related) of an employee, officer, or director of the Brooklyn Museum or any participating vendors or companies involved in GO. There is no purchase necessary to participate in GO.

In order to be a voter, you must be registered. Such registration begins on July 17, 2012, at 12:00 pm EST and ends on September 10, 2012, at 11:59 pm EST (the “Voter Registration Period”). To register, you can visit the GO website at www.gobrooklynart.org (“GO Website”) and follow the on-screen instructions as follows: (I) navigate to the tab entitled “Participate”, (II) electronically agree to the Brooklyn Museum’s Privacy Policy and Terms of Use, and (III) correctly complete and submit the online registration forms in order to create a profile (a “Voter Profile”).

4. HOW DO I CHECK IN AT A STUDIO?

The Public Viewing Period will begin on September 8, 2012, at 11:00 am EST and will end on September 9, 2012, at 7:00 pm EST (the “Public Viewing Period”). Each day from 11:00 am EST until 7:00 pm EST, Artists will exhibit his/her Submissions at his/her studio located within the borough of Brooklyn, New York (“Studio(s)”). Voters will be invited to visit Artists’ Studios during the Public Viewing Period to view the applicable Artist’s Submission.

When a voter visits an Artist’s Studio during the Public Viewing Period, a unique 5-digit number (the “Artist Code”) will be located on a poster within the Artist’s Studio which will identify the Artist. Voters are asked to use the Artist Code to “check in” at the Studio in one of three ways:

I. Check-in via iPhone Application. If you own an Apple iPhone, you can download the free GO mobile app from the Apple App Store. After installation and agreement to the application's End User License Agreement, voters can use the “Check In” button in the main navigation to enter the Artist Code.

II. Check-in via SMS/Text Messaging. Using your mobile phone, you may “check in” to Artists’ Studios by texting the Artist Code to keyword BKLYN. In order to submit your check-ins by text message, please see the SMS Terms.

III. Check-in Online. While visiting Artists’ Studios, you can optionally write down each Artist Code and enter it manually on the GO Website.

Registered voters may check in via any and/or all of the methods listed here, however the use of any device, process, or mechanism to automate nominations is strictly prohibited.

Check-ins will be accepted during the “Check-in Period” from September 8, 2012, at 11:00 am EST and end on September 10, 2012, at 11:59 pm EST.

5. HOW DO I NOMINATE ARTISTS?

The Public Nomination Period will begin on September 12, 2012, at 12:01 am EST and will end on September 18, 2012, at 11:59 pm EST (the “Public Nomination Period”). During the Public Nomination Period, registered voters who checked in to at least five Studios during the Check-in Period (the “Eligible Voters”) will be invited to nominate (the “Nomination Process”) up to three Artists from their list of check-ins.

Eligible Voters will be notified in both of these ways that Nominations are being accepted:

I. Notification by Email. An email will be sent to Eligible Voters directing the voter back to the GO Website where they can begin the Nomination Process.

II. Notification Online. After logging in to the GO Website, Eligible Voters will see a message on their dashboards indicating they can begin the Nomination Process.

Additionally, Eligible Voters will also be notified via the platform they used to check in to Studios:

I. Notification via SMS/Text Messaging. For those who used SMS/Text Messaging during the Check-in Period, a text message will be sent to Eligible Voters directing the voter back to the GO Website where they can begin the Nomination Process.

II. Notification via iPhone Application. For those who have downloaded and installed the GO mobile app, a message will be delivered on the home screen of Eligible Voters indicating they can begin the Nomination Process via the app or the GO Website.

Eligible Voters may nominate up to three Artists via the GO Website or the GO mobile app, as applicable, within the Public Nomination Period, but once an Eligible Voter’s nominations have been submitted they cannot be changed. The use of any device, process, or mechanism to automate nominations is strictly prohibited.

During the Public Nomination Period, Eligible Voters will be given the optional ability to comment on (sign the “Guest Book”) the Artist Submissions displayed in the Studios they visited during the Public Viewing Period. These comments will be publicly available via the GO Website and may be selected for inclusion into the resulting exhibition. When leaving a comment on the Guest Book, Eligible Voters agree to “be nice” and not to submit, upload, or post any content to the comment area, which:

  • libels, defames, invades privacy, or is abusive, profane, or threatening;

  • infringes any intellectual property or other right of any person or entity;

  • falsifies or deletes author attributions, legal notices, or other proprietary designations;

  • violates any law;

  • advocates illegal activity;

  • knowingly contains viruses, corrupted files, or other materials that may cause damage to the GO Website or any computer system; and/or

  • advertises or otherwise solicits funds or sales of goods or services, or is otherwise inappropriate in any way.

By submitting a comment on the Guest Book, Eligible Voters agree that the Brooklyn Museum shall be the sole arbiter of the content of the GO Website and the comment area, and thus it retains the right, though not the obligation, to place, edit, classify, or remove any content posted.

6. HOW WILL THE NOMINATIONS BE TABULATED AND THE RESULTS BE ANNOUNCED?

At the end of the Public Nomination Period, all votes will be tabulated and the ten Artists that receive the highest total number of nominations will each be declared a Nominated Artist. In the event of a tie, we will determine, in our sole discretion, which of the tied Artists will be named the Nominated Artists. The names of the Nominated Artists will be posted on the GO Website on or around September 25, 2012. We expressly reserve the right to delay the announcement of Nominated Artists for any reason.

7. WHAT ARE THE DETAILS SURROUNDING THE EXHIBITION?

We may select two or more Nominated Artists to have certain selected artwork from his or her Artist Submission displayed at Brooklyn Museum (the “Exhibition”) from December 1, 2012, through February 24, 2013 (the “Exhibition Period”). Prior to the Exhibition Period, the Curators will visit each Nominated Artist’s Studio, at a mutually agreed upon time and date, to view each Nominated Artist’s Submission. If the Nominated Artist does not make his or her Submission available in his or her Studio for the Curators to view, then such Nominated Artist will not qualify to become a Featured Artist. If the Artist’s Submission is not a single piece of artwork, but rather a collection of a number of artworks, the Curators will select, in their sole and absolute discretion, the individual pieces to be displayed during the Exhibition Period at Brooklyn Museum. If the Featured Artist cannot make the selected artwork available for the Exhibition during the Exhibition Period, the Featured Artist’s privileges as a Featured Artist will be terminated and an alternate Featured Artist may be selected from among the remaining eligible Artist Submissions registered for GO, in our discretion and if time permits.

All details of the Exhibition will be determined by Brooklyn Museum, in its sole discretion.

8. IS THERE ANYTHING ELSE THAT I NEED TO KNOW? OTHER TERMS, RESTRICTIONS, CONDITIONS, ETC.?

By participating as a voter in GO, you agree (a) to release and hold harmless the Brooklyn Museum and/or participating vendors or companies involved in GO and each of their respective officers, directors, and employees (collectively, “Released Parties”) from any and all injuries, liability, losses, and damages of any kind resulting from such participation in GO; (b) to indemnify and hold the Released Parties harmless from any and all claims, damages, expenses, costs, and liabilities resulting or arising from GO, including, without limitation, (i) from your participation in GO, including any breach or violation of any representation, warranty, obligation, or covenant made by you herein, and (ii) any loss or injury suffered by you in connection with your visit to an Artist’s Studio space; and (c) to be bound by these Nomination Guidelines and to waive any right to claim any ambiguity or error therein or in GO itself, and to be bound by all decisions of the Brooklyn Museum, which are binding and final.

Released Parties are not responsible for (a) incorrect or inaccurate registration information whether caused by any of the equipment or programming associated with or utilized in GO, (b) any problems or technical malfunctions, or any incomplete, lost, late, delayed, misdirected, or garbled nominations or failure to receive nominations, and/or (c) any typographical or other error in the administration of GO. Brooklyn Museum reserves the right to cancel, modify, or suspend GO or any element thereof (including, without limitation, these Nomination Guidelines) without notice in any manner and for any reason (including, without limitation, in the event of any unanticipated occurrence that is not fully addressed in these Nomination Guidelines). Should GO be terminated prior to the stated expiration date, notice will be posted on the GO Website and the Brooklyn Museum may select the Featured Artists from among the Artist Submissions received up until and/or after (if applicable) the time of modification, cancellation, or termination, or in a manner that is fair and equitable as determined by the Brooklyn Museum.

We reserve the right in our sole discretion to disqualify any individual that we suspect or find to be acting in violation of these Nomination Guidelines, to be acting in an unsportsmanlike or disruptive manner, or to have provided inaccurate information on any legal documents submitted in connection with GO. Any attempt to deliberately damage GO or the operation thereof is unlawful and subject to legal action by the Brooklyn Museum. The New York courts (state and federal) shall have sole jurisdiction over any controversies regarding GO and the laws of the State of New York shall exclusively govern the GO project. Each participant waives any and all objections to jurisdiction and venue in these courts and hereby submits to the jurisdiction of those courts.